Things to Remember About Subscription Management

Things to Remember About Subscription Management

The main goal of the subscription business model is the chance of getting predictable revenue and consistent cash flow, which is why you should consider implementing it. The facts state that the health of a subscription business depends on your chance of retaining more customers and getting new ones.

In this scenario, you will manage subscribers manually, which is challenging, primarily since you must focus on business development, customer service, and satisfaction and neglect the innovations that can help you increase revenue and reach more leads in the future.

As soon as you check here, you will learn everything about automating billing cycles with ease.

If you wish to avoid these bad outcomes and handle customer operations faster and more conveniently, we recommend you take advantage of automation by choosing subscription management software.

This system will automatically handle mid-cycle charges, deal with payment failures, create meaningful communication, offer analytical reports, and aid decision-making.

This guide will teach you more about subscription management and its importance for your business. Generally, implementing it plays a crucial role at each stage of your business’s life cycle.

Everything You Should Know About Subscription Management

Things to Remember About Subscription Management

It is vital to remember that the management is the process of handling customer life cycle operations from the moment they sign up for your service or product until the cancelation.

We are talking about numerous processes, including processing recurring refunds and repayments, creating invoices, managing communication, handling plan downgrades and upgrades, and many more.

Recurring billing is charging customers repeatedly at specific intervals or periods. It creates invoices and has additional features, including handling location-specific taxes and proration.

On the other hand, management is about handling operations throughout the customer’s life cycle, meaning managing trials, discounts, coupons, credits, refunds, and dealing with mid-cycle changes such as upgrading, downgrading, pausing, renewing, canceling, and reactivating.

Both systems are crucial for businesses, especially if your main goal is to retain the old customers while reaching new ones. However, subscription management is a more flexible option with an efficient billing system that will stream each process automatically and provide you with additional productivity.

The Importance of Subscription Management

Things to Remember About Subscription Management

You should know that management will allow you to handle the entire lifecycle of a customer from beginning to end. Automating and customized billing will start from onboarding through processing payments, dealing with numerous plans, and offering live support. The system will handle each step along the way with ease.

The factor of automation will cut down your administrative expenses and ensure your operations run smoother than before, which is a crucial factor to remember. It is vital to understand the everyday operations you will get with a management system, such as:

  • Signup – Creating product development, marketing, and financial planning efforts will not offer you success until a lead or prospect hits the “signup” button. Therefore, a management system will allow you to implement each strategy and subscriber within your system. You can use numerous options for bringing people to do it, from free trials to coupons and discounts, which will help you retain and attract customers eventually.
  • Free Trials – One of the most popular strategies for reaching more people and ensuring they become your is offering a free trial for a particular service. By doing so, you will offer them a chance to check out your product or service and decide whether they wish to commit or not. Still, it would be best if you managed a few things regarding free trials, including duration, implementing credit card info during the signup, and accessing additional features during the period. That way, you can engage with leads who are not subscribers, which will help you reach them faster and convert them. Remember that a management system treats the trial mechanism differently than regular billing plans and cycles. Therefore, when the trial stops, it will automatically convert into an active subscription, while the first payment will happen seamlessly without additional waiting.

Watch this video:

to understand the importance of automated system.

  • Coupons and Discounts – Offering coupons and discounts is another way of retaining people that are hesitant to remain your subscribers due to pricing. At the same time, you can also use it to reward loyal customers, which will help you improve sales of a particular product. Finally, you can motivate others to buy a new product, setting a path for new options. Still, both options come with numerous variables, including redemption time, discount option, expiration rate, and many more. That is why you should handle everything carefully to achieve the wanted outcomes and avoid losing money as time goes by. An effective subscription system can incorporate coupons, discounts, and promotions to monitor their impact on your reputation and sales.

Managing Current Subscribers

1.   Handling Plan Changes

For instance, if a customer wants to upgrade to a higher-tier plan or downgrade to a lower one in the middle of the billing cycle, the migration details should become part of the customer’s account.

At the same time, the process requires additional adjustments such as changing the charges for a new subscription, canceling some features, and reversing the charges of the old one. The calculations must enter your accounting, especially since you wish to track your revenue and monthly income.

When using a management system, the system will calculate the difference in expenses for the remaining day or proration as soon as a customer upgrades a subscription. In case they downgrade a subscription, the system will make adjustment and issue credits within the cycle. The next step is ensuring that the new price becomes part of future invoices.

As a result, the invoice will come with a reduced price, which is essential to understand.

2.   Self-Servicing is More Empowering

Taking advantage of an intuitive subscription management system will allow you to empower your customers to adjust to preferences and plans through a self-service portal. At the same time, a self-service portal will allow your customers to update and create their subscription info without reaching out for support.

You can also allow them to downgrade and upgrade subscriptions by themselves, cancel or pause them depending on their preferences. This automation option will reduce your workload and need for the support team, but it can also help you increase MRR since the customers are more likely to upgrade if the process happens in a few clicks.

Calling support is tedious work no one enjoys. It would be best if you implemented the same changes across your database for each department, providing you with up-to-date information without a mismatch.

3.   Creates Seamless Communication

Compared with traditional businesses, subscription management options require more attention to communication, meaning they play a vital role in preserving the customer-business relationship.

The communication starts the moment someone signs up for a trial or extends the subscription life. The essential part of communication happens during the trial period, but it can feature payment reminders, usage alerts, credit card expiration, invoice emails, payment status, and subscription cancelation.

Instead of engaging only once, a customer will have ongoing communication, which is customer-oriented and personalized through automated emails and other means such as personal messages and in-app notifications.

The main goal is to understand each step along the way, which is why you should check out the best software manufacturer before choosing.